NOTICE OF PRIVACY PRACTICES

Effective Date: August 19, 2026

YOUR INFORMATION. YOUR RIGHTS. OUR RESPONSIBILITIES.

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

At Reclaim Integrative Dentistry & Implant Center (“Reclaim Dentistry,” “Reclaim,” “we,” “us,” or “our”), we understand that information about your health and dental care is personal. We are committed to protecting the privacy and security of your protected health information (“PHI”) and to complying with applicable federal and state privacy laws, including the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).

This Notice of Privacy Practices explains how we may use and disclose your PHI, your rights concerning your PHI, and our responsibilities regarding your information.

This notice applies to all records of your care maintained by Reclaim Dentistry, whether created by Reclaim Dentistry or received from another healthcare provider.

YOUR RIGHTS

When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.

1. Get a Copy of Your Health Records

You have the right to inspect and obtain a copy of your PHI maintained by Reclaim Dentistry, including certain electronic records.

You may request your records in a particular electronic format if we can reasonably provide them in that format.

We may charge a reasonable, cost-based fee as permitted by applicable law.

In certain limited circumstances, we may deny access to portions of your records as permitted by law. If we deny your request, we will provide you with an explanation and information about your rights to have the denial reviewed when applicable.

To request your records, contact our office using the information at the end of this notice.

2. Ask Us to Correct Your Health Records

You may ask us to correct health information about you that you believe is incorrect or incomplete.

Your request must be made in writing and should explain why you believe the information should be corrected.

We may deny a request for amendment in certain circumstances permitted by law. If we deny your request, you may submit a written statement of disagreement.

3. Request Confidential Communications

You may ask us to contact you in a particular way or at a particular location.

For example, you may ask us to:

Contact you at a particular telephone number
Contact you by email
Contact you at a particular address
Avoid leaving certain information in voicemail messages

We will consider reasonable requests and will accommodate requests when required by law.

You have the right to ask us to limit how we use or disclose your PHI for treatment, payment, or healthcare operations.

We are not required to agree to every request.

However, if you pay for a healthcare service or item completely out of pocket and request that we not disclose information about that service or item to your health plan for purposes of payment or healthcare operations, we will generally agree to your request unless disclosure is otherwise required by law.

5. Get a List of Certain Disclosures

You have the right to request an accounting of certain disclosures of your PHI made by Reclaim Dentistry during the applicable period.

This accounting generally does not include disclosures made for treatment, payment, or healthcare operations, or certain other disclosures excluded by law.

6. Get a Copy of This Notice

You have the right to request a paper copy of this Notice of Privacy Practices at any time.

You may also obtain a copy by contacting our office.

7. Choose Someone to Act for You

If you have given someone medical or healthcare power of attorney, or if someone is your legal guardian or otherwise legally authorized to act on your behalf, that person may exercise your privacy rights and make choices regarding your PHI to the extent permitted by law.

We may require appropriate documentation establishing the person’s authority to act on your behalf.

8. File a Complaint

If you believe your privacy rights have been violated, you may file a complaint with Reclaim Dentistry or with the U.S. Department of Health and Human Services Office for Civil Rights.

You will not be retaliated against for filing a complaint.

YOUR CHOICES

For certain health information, you may have choices about what we share.

You may have the right to direct us regarding certain disclosures of your information to:

Family members
Friends
Other individuals involved in your care
Individuals involved in payment for your care
Individuals assisting with disaster relief

If you have a preference about what information we share in these situations, please let us know.

Marketing and Sale of PHI

We will not sell your PHI without your written authorization when such authorization is required by law.

Certain marketing communications may also require your written authorization.

If you provide an authorization for marketing or another use or disclosure of your PHI, you may generally revoke that authorization in writing at any time, except to the extent we have already relied on it.

Patient Stories, Photographs, and Testimonials

We may ask you for written authorization before using identifiable patient information, photographs, videos, testimonials, or patient stories for marketing or promotional purposes when authorization is required.

We will not use or disclose your PHI for these purposes without the appropriate authorization when required by law.

HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION

The following categories describe common ways we may use or disclose your PHI.

Treatment

We may use and disclose your PHI to provide, coordinate, or manage your dental and healthcare treatment.

For example, we may share relevant information with another dentist, physician, specialist, laboratory, oral surgeon, or other healthcare professional involved in your care.

Example: We may provide a referring physician or specialist with information relevant to your dental treatment or request records from another healthcare provider to help us coordinate your care.

Payment

We may use and disclose your PHI to bill and collect payment for services.

For example, we may provide information to your dental or medical insurance plan when necessary to obtain payment for services.

We may also disclose information to individuals or organizations involved in processing payment for your care.

Healthcare Operations

We may use and disclose your PHI for healthcare operations necessary to operate our practice and provide quality care.

Healthcare operations may include:

Quality assessment and improvement
Staff training
Credentialing
Compliance activities
Auditing
Business planning
Administrative activities
Patient safety activities
Reviewing treatment outcomes
Managing our practice
Evaluating healthcare providers and services

Example: We may review patient records to evaluate the quality of care provided by our dental team.

OTHER PERMITTED USES AND DISCLOSURES

We may also use or disclose your PHI without your written authorization when permitted or required by applicable law.

Individuals Involved in Your Care

We may share relevant information with a family member, close friend, or another person you identify as being involved in your care or payment for your care, unless you object or applicable law requires otherwise.

Required by Law

We may use or disclose your PHI when federal, state, or local law requires us to do so.

Public Health Activities

We may disclose PHI for certain public health activities, such as:

Preventing or controlling disease
Reporting certain conditions
Reporting adverse events
Conducting public health surveillance
Assisting public health authorities

Health Oversight

We may disclose PHI to appropriate government agencies for activities authorized by law involving oversight of the healthcare system, government programs, or compliance with applicable laws.

Serious Threats to Health or Safety

We may use or disclose PHI when necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public, consistent with applicable law.

Abuse, Neglect, or Domestic Violence

We may disclose PHI to appropriate government authorities when required or permitted by law to report suspected abuse, neglect, or domestic violence.

Judicial and Administrative Proceedings

We may disclose PHI in response to a court or administrative order or, in certain circumstances, in response to a subpoena, discovery request, or other lawful process.

Law Enforcement

We may disclose PHI to law enforcement officials when permitted or required by applicable law.

Coroners and Medical Examiners

We may disclose PHI to coroners and medical examiners as necessary to perform their legally authorized duties.

Workers’ Compensation

We may disclose PHI as authorized by and necessary to comply with workers’ compensation laws and similar programs.

Organ and Tissue Donation

We may disclose PHI to organizations involved in organ, eye, or tissue donation and transplantation as permitted by law.

Research

We may use or disclose PHI for research purposes when permitted by applicable law and appropriate privacy protections are in place.

Specialized Government Functions

We may disclose PHI for certain specialized government functions, including military, national security, intelligence, and protective services activities when authorized by law.

Disaster Relief

We may disclose PHI to organizations assisting with disaster relief efforts so that your family or other individuals involved in your care can be notified about your condition, location, or death when permitted by law.

RECLAIM DENTISTRY’S USE OF ELECTRONIC COMMUNICATIONS

Reclaim may communicate with you by telephone, voicemail, email, text message, patient portal, or other electronic communication methods when permitted by applicable law.

If you choose to receive text messages from Reclaim Dentistry, we may use text messaging to communicate with you about:

Appointment reminders and confirmations
Scheduling
Treatment-related communications
Follow-up communications
Health-related information
Administrative matters
Other communications related to your care

Marketing text messages may be subject to additional consent requirements.

You may opt out of marketing text messages at any time by following the instructions provided in the message or by contacting our office directly.

Opting out of marketing communications does not necessarily prevent us from sending administrative or treatment-related communications that are necessary for your care or otherwise permitted by law.

Because standard text messaging and email may not always be encrypted, please consider this when choosing how you wish to communicate with our office.

You may request confidential communications or alternative communication methods as described in this notice.

TELEHEALTH AND ELECTRONIC SERVICES

If Reclaim offers telehealth, electronic consultations, digital forms, patient portals, or other electronic healthcare services, we may use technology platforms and service providers to provide those services.

We will use reasonable safeguards designed to protect your PHI and will use vendors appropriately in accordance with applicable HIPAA requirements.

YOUR HEALTH INFORMATION AND THIRD-PARTY TECHNOLOGIES

Reclaim Dentistry may use electronic health record systems, practice management systems, patient communication platforms, scheduling systems, payment systems, and other technology to operate our practice.

Some technology providers may provide services to Reclaim as business associates under HIPAA.

When required, Reclaim will enter into Business Associate Agreements with vendors that create, receive, maintain, or transmit PHI on our behalf.

We will take reasonable steps to ensure that our business associates appropriately safeguard PHI.

Our separate Website Privacy Policy describes information collected through our website, including information concerning cookies and website technologies.

SUBSTANCE USE DISORDER RECORDS

If Reclaim Dentistry creates, receives, or maintains records that are subject to the federal confidentiality requirements applicable to substance use disorder patient records under 42 U.S.C. § 290dd-2 and 42 CFR Part 2, those records will be handled in accordance with applicable Part 2 requirements.

Where applicable, Part 2 protections may impose additional restrictions on the use and disclosure of certain substance use disorder records.

The HIPAA Notice of Privacy Practices requirements were updated in February 2026 to address Part 2 records.

INFORMATION RELATING TO REPRODUCTIVE HEALTH CARE

Reclaim Dentistry will protect PHI relating to reproductive health care as required by applicable federal and state law.

Because federal requirements concerning reproductive-health-related PHI have undergone recent litigation and regulatory changes, Reclaim will comply with the requirements applicable to our practice at the time a use or disclosure is made.

Where a particular use or disclosure of PHI requires authorization or is otherwise restricted by law, Reclaim will follow those requirements.

COLORADO PRIVACY AND OTHER STATE LAWS

Reclaim Dentistry is located in Colorado and will comply with applicable Colorado privacy and healthcare confidentiality requirements.

Certain state laws may provide greater privacy protections than HIPAA for particular types of health information.

Where applicable law provides greater privacy protection, Reclaim will comply with the more protective requirement.

Because state privacy laws can vary depending on the type of information and circumstances involved, patients may contact our Privacy Officer with questions about their rights.

OUR RESPONSIBILITIES

Reclaim Dentistry is required by law to:

Maintain the privacy and security of your PHI
Provide you with this Notice of Privacy Practices
Follow the duties and privacy practices described in this notice
Provide you with a copy of this notice upon request
Notify you if a breach occurs that compromises the privacy or security of your unsecured PHI when notification is required by law
Comply with applicable federal and state privacy laws

We will not use or disclose your PHI for purposes other than those described in this notice unless you provide written authorization or the use or disclosure is otherwise permitted or required by law.

If you provide written authorization for a use or disclosure, you may generally revoke that authorization in writing at any time, except to the extent we have already relied upon it.

CHANGES TO THIS NOTICE

We reserve the right to change the terms of this Notice of Privacy Practices.

Any revised notice will apply to all PHI that we maintain.

If we make a material change to our privacy practices, we will update this notice and make the revised notice available as required by law.

The current version will be:

Available in our office
Available upon request
Posted prominently on our website

QUESTIONS OR PRIVACY CONCERNS

If you have questions about this notice or believe your privacy rights have been violated, please contact our Privacy Officer.

Reclaim Integrative Dentistry & Implant Center

Privacy Officer: Dr. Kevin Schwandt

Address: 7900 W 44th Ave #101 Wheat Ridge, CO 80033

Phone: 303.228.5488

Email: office@reclaimdentistry.com

You may also contact the U.S. Department of Health and Human Services, Office for Civil Rights. You will not be retaliated against for filing a complaint.

Effective Date of This Notice: August 19, 2026